Copyright: © Copyright System Support Products, Inc. 2001


Mail Forward Overview

Mail Forward allows you to forward mail from up to 20 Microsoft Hotmail, Yahoo web mail, or standard POP e-mail accounts to any e-mail address.

Mail Forward works by accessing your Hotmail, Yahoo, or POP mailbox and forwarding each piece of mail through your SMTP mail server. Mail that is successfully forwarded can be deleted from the mailbox, or can be left on the server. The original mailbox address is used as the return address for the forwarded mail, so if the mail is undeliverable it will be returned to the original account.

A built-in scheduling feature allows mail to be forwarded automatically at a specified time interval.

Quick Start for Forwarding Hotmail or Yahoo Mail

Hiding the Mail Forward Application

Reference:

Mail Forward Window

Preferences Dialog

Add/Change Account Dialog

SMTP Options Dialog

Mail Forward Log Window

Registration

Contact Information

Copyright Information


Quick Start for Forwarding Hotmail or Yahoo Mail

This section contains basic instructions on how to set up Mail Forward to forward mail from a Hotmail or Yahoo account.

1.	Start the Mail Forward application. The Mail Forward window is shown.

2.	Choose the Preferences command from the Edit menu. The Preferences dialog is shown.

3.	Type the name of the host that you use to send mail in the SMTP mail server field.

An SMTP server is used to send outgoing mail through your ISP or company network. If you do not know the name of your SMTP server, check the settings in your e-mail application. The server will usually be labeled "SMTP server" or "Outgoing mail server".

4.	Click Add under the E-mail accounts list. The Add Account dialog is shown.

5.	Choose the type of account (Hotmail or Yahoo) in the Account Type field.

6.	Type your Hotmail or Yahoo account user name in the User Name field.

7.	Type your Hotmail or Yahoo account password in the Password field.

8.	Click OK. The Preferences dialog is shown.

9.	Type the e-mail address to receive the forwarded mail in the Default Forward to field. (Example: name@yourisp.com)

10.	Click OK. The Mail Forward window is shown.

Setup is now complete. Whenever you want to forward mail, click Get Mail.

Please see the reference section of the online help for more information on other features you can use when you forward mail, such as automatic scheduling and leaving a copy of your mail on the server.


Hiding the Mail Forward Application

You can hide the Mail Forward application while it is active by doing one of the following:

Close the Mail Forward window, or

Right-click the Mail Forward icon in the system tray, and choose the Hide Mail Forward command from the pop-up menu.

You can show the Mail Forward application when it is hidden by doing one of the following:

Click the Mail Forward icon in the system tray, or

Right-click the Mail Forward icon in the system tray, and choose the Show Mail Forward command from the pop-up menu.


Mail Forward Window

The Mail Forward window shows the application menu, status information, and a progress bar. Closing the window will hide the application (see Hiding the Mail Forward Application).

Menus

File menu

Edit menu

Help menu

Account

This field shows the name of the e-mail account being processed.

Status

This field shows the operation being performed.

Get Mail

Click this button to forward mail for the e-mail accounts you have defined. While the mail is being forwarded, this button changes to a Stop button. You can also perform this function by choosing the Get Mail command from the File menu.


File Menu (Mail Forward Window)

This menu allows you to forward mail and quit the application.

Get Mail command

Forwards mail for the e-mail accounts you have defined.

Exit command

Quits the Mail Forward application. You can also quit the application by right-clicking the Mail Forward icon in the system tray and choosing the Exit Mail Forward command from the pop-up menu.


Edit Menu (Mail Forward Window)

This menu allows you to edit text and set application preferences.

Undo command

Undoes your last action.

Cut command

Copies selected text to the Clipboard and deletes the selection.

Copy command

Copies selected text to the Clipboard. Text that you copy to the Clipboard replaces the previous contents.

Paste command

Inserts a copy of the Clipboard contents at the insertion point, replacing any selected text.

Clear command

Deletes the selected text.

Preferences command

Shows the Preferences dialog, which allows you to specify application preferences, including your SMTP mail server name and e-mail account information.


Help Menu (Mail Forward Window)

This menu allows you to display help text and information about the Mail Forward application.

Help Topics command

Lists the Help topics.

Register command

Shows the Registration dialog, which provides information on how to register your copy of Mail Forward and allows you to enter your Registration Code.

About Mail Forward command

Shows release level and copyright information for the Mail Forward application, and information on how to contact SSPI.


Preferences Dialog

The Preferences dialog allows you to specify application preferences, including your SMTP mail server name and e-mail account information. You can show the Preferences dialog by choosing the Preferences command from the Edit menu.

SMTP mail server

Type the name of the host that you use to send mail.

If your mail server uses a non-standard port, you can specify a port number by typing a colon (:) and the port number after the server name. (Example: smtp.yourisp.com:25)

SMTP Options

Click this button to specify additional options for the SMTP server, including authorization information, mail format verification, and a From Account. The SMTP Options dialog will be shown.

E-mail accounts

This list shows the e-mail accounts that have been defined for mail forwarding.

To add a new account, click the Add button. The Add Account dialog will be shown.

To change an account, select the account from the list and click the Change button. As a shortcut, you can double-click the entry. The Change Account dialog will be shown.

To delete an account, select the account from the list and click the Delete button.

Default Forward to

Type an e-mail address to use for accounts that do not have a forwarding address specified. If you have several accounts that are to be forwarded to the same e-mail address, you can use this field to avoid entering the address into each account. This field is optional.

Forward mail automatically

Click this box to automatically forward mail at the specified Time Interval. Any errors that occur during automatic mail processing are shown in the Mail Forward Log window.

Time interval (minutes)

Type the number of minutes (10-9999) to wait between automatic mail processing runs.


Add_Change Account Dialog
Add/Change Account Dialog

The Add/Change Account dialog allows you to add a new e-mail account or change an existing account. You can show the Add/Change account dialog by clicking the Add or Change buttons in the Preferences dialog.

Account Type

Choose the type of e-mail account (Hotmail, Yahoo, or POP).

Address

Type the e-mail address of the account. This field is shown only for POP accounts.

User name

Type the user or login name for the e-mail account. If this field is blank for a POP account, the value is set to the user name portion of the e-mail address.

Password

Type the password for the e-mail account.

Mail server

Type the name of the host that you use to retrieve mail for the e-mail account (the POP server name).

If your mail server uses a non-standard port, you can specify a port number by typing a colon (:) and the port number after the server name. (Example: pop.yourisp.com:110)

If this field is blank, the value is set to the host name portion of the e-mail address. This field is shown only for POP accounts.

Forward to

Type the e-mail address to receive the forwarded mail from the account. If this field is blank, the value is set to "(default)" and the value specified for the Default Forward to field in the Preferences dialog is used when the account is processed.

Leave mail on server

Click this box to leave the mail on the server after it has been forwarded. Mail Forward keeps track of which messages have been forwarded and will ignore them on subsequent runs.


SMTP Options Dialog

The SMTP Options dialog allows you to specify additional options for the SMTP server, including authorization information, mail format verification, and a From Account. You can show the SMTP Options dialog by clicking the SMTP Options button in the Preferences dialog.

Authentication section

Type

Choose the type of authentication performed by your SMTP server (None or Login).

User name

Type the user or login name for the SMTP server.

Password

Type the password for the SMTP server.

Verify mail format

Click this box to verify the format of forwarded mail. Verification includes checking the From, To, Reply-To, and Cc mail headers for valid e-mail address formatting, and ensuring that message lines do not exceed 1024 characters.

If an invalid header is found, the header name is prefixed with the string "X-Original-" (for example, a From header would be changed to X-Original-From). Note that your e-mail client will not recognize the modified headers.

Message lines that are too long are split into segments. Line breaks are inserted at a space character wherever possible.

Setting this option is not recommended unless your SMTP server is rejecting messages due to incorrect formatting.

From account

Type the e-mail address to use as the From account for the SMTP server. Do not enter a value for this field unless it is required by your SMTP server. If forwarded mail is undeliverable, it will be returned to this account rather than the account where it originated.


Mail_Forward_Log_Window
Mail Forward Log Window

The Mail Forward Log window is shown when an error occurs during automatic mail processing. Up to 20 error messages are shown; the oldest messages are removed from the list. Closing the window clears the log.


Registration

Please register!

The unregistered version of Mail Forward will operate for 30 days, and will show the Registration dialog each time you start the application.

Mail Forward can be registered for US$15 through Kagi Shareware. Kagi accepts credit cards, cash, or checks. You can use the included Register application by clicking Register in the Registration dialog, or you can register online using Kagi's web site at:

http://order.kagi.com/?3SS

IMPORTANT: Please include the Owner Name shown in the Registration dialog with your order.

After you register, you will receive a registration code by e-mail. To enter your code, go to the Registration dialog and click Enter Code.


Contact Information

System Support Products, Inc.

7620 Arlen Street

Annandale, VA  22003

Web: http://www.sspi-software.com

E-mail: support@sspi-software.com


Copyright Information

Mail Forward was designed and written by Lou Forlini of System Support Products, Inc.

Mail Forward is distributed on an 'as is' basis without warranty of any kind either express or implied, including, but not limited to, implied warranties of merchantability and fitness for a particular purpose.

Mail Forward is Made with REALBasic.

© Copyright System Support Products, Inc. 2001, 2003. All rights reserved.


The name of the e-mail account being processed is shown here.


The operation being performed is shown here.


To forward mail for the e-mail accounts you have defined, click this button.


To stop mail forwarding, click this button.


Type the name of the host that you use to send mail here.

If your mail server uses a non-standard port, you can specify a port number by typing a colon (:) and the port number after the server name.


To specify additional options for the SMTP server, including authorization information, mail format verification, and a From Account, click this button.


This list shows the e-mail accounts that have been defined for mail forwarding.

To change or delete an account, select the account and click the Change or Delete button.


To add a new account, click this button.


Adds a new account. Not available because the maximum number of accounts has been defined.


To change the account selected in the E-Mail Accounts list, click this button.


Changes an account selected in the E-Mail Accounts list. Not available because no account is selected.


To delete the account selected in the E-Mail Accounts list, click this button.


Deletes an account selected in the E-Mail Accounts list. Not available because no account is selected.


Type an e-mail address to use for accounts that do not have a forwarding address specified here.

This field is optional.


To automatically forward mail at the specified Time Interval, click this box.


Type the number of minutes (10-9999) to wait between automatic mail processing runs here.


To confirm the changes you've made to the settings in this box, click this button.


To close this box without saving changes, click this button.


Use this pop-up menu to choose the type of e-mail account.


Type the e-mail address of the account here.


Type the user or login name for the e-mail account here.

If this field is blank for a POP account, the value is set to the user name portion of the e-mail address.


Type the password for the e-mail account here.


Type the name of the host that you use to retrieve mail for the e-mail account (the POP server name) here.

If your mail server uses a non-standard port, you can specify a port number by typing a colon (:) and the port number after the server name.

If this field is blank, the value is set to the host name portion of the e-mail address.


Type the e-mail address to receive the forwarded mail from the account here.

If this field is blank, the value is set to "(default)".


To leave the mail on the server after it has been forwarded, click this box.


To confirm the changes you've made to the settings in this box, click this button.


To close this box without saving changes, click this button.


Use this pop-up menu to choose the type of authentication performed by your SMTP server.


Type the user or login name for the SMTP server here.


Type the password for the SMTP server here.


To verify the format of forwarded mail, click this box.

Verification includes checking the From, To, Reply-To, and Cc mail headers for valid e-mail address formatting, and ensuring that message lines do not exceed 1024 characters.

Setting this option is not recommended unless your SMTP server is rejecting messages due to incorrect formatting.


Type the e-mail address to use as the from account for the SMTP server here.

Do not enter a value for this field unless it is required by your SMTP server.


To confirm the changes you've made to the settings in this box, click this button.


To close this box without saving changes, click this button.


Follow these instructions to register your copy of Mail Forward. Make sure to enclose the Owner Name shown at the bottom with your order.

You can click the web address to launch your web browser and register online.


Make sure to enclose this Owner Name with your order.

You can select and copy the contents of this field.


To run the Register application, click this button.


To enter your registration code, click this button.


To continue, click this button.


Enter your registration code here.


To confirm the changes you've made to the settings in this box, click this button.


To close this box without saving changes, click this button.


Copyright, disclaimer, and contact information is shown here.

You can click the internet addresses to launch your web browser or e-mail application.


Mail Forward is Made with REALBasic.

Click this picture to go to the REALbasic web site.


To close this box, click this button.


This window is shown when an error occurs during automatic mail processing. Up to 20 error messages are shown; the oldest messages are removed from the list.

Closing this window clears the log.